Annual Faculty Key Dates and Deadlines
CALENDAR OF ANNUAL FACULTY DEADLINES – AY 2026-27
Dates are subject to change
August 2026
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 8/7 | Registrar’s Office generates Baseline Minimum Enrollment Report (BMER) for the upcoming fall semester | ||
| 8/7 - 8/14 | Chair and Provost’s Office manage under-enrolled courses through cancellations and adjustments to the upcoming fall course schedule | ||
| 8/12–8/13 | Summer Pedagogy Institute | ||
| 8/17 | Noon deadline for tenure candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 8/17 - 8/18 | New Faculty Orientation | ||
| 8/19 | Convocation, 4:00 p.m., Beachem Portico, Penn Hall | ||
| 8/19 - 8/22 | New Student Orientation | ||
| 8/20- 8/21 | Incoming students meet with their First-Year advisors | ||
| 8/21 | Department/Program Chairs Gathering | ||
| 8/24 | First day of fall semester classes | ||
| 8/24 | Noon deadline for evaluation committee chair to approve tenure candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 8/27 | Opening Faculty meeting, 4:00 p.m., Mara Auditorium |
September 2026
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 9/1* | Deadline for faculty to opt for phased retirement (Provost’s Moodle page) | ||
| 9/1 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 9/4 | Last day to drop/add courses or change grading option | ||
| 9/7 | Registrar generates Final Minimum Enrollment Report (FMER) for the current semester | ||
| 9/7 | Noon deadline for evaluation committee chair to send tenure dossier materials to the Provost’s Office (Provost’s Moodle page) | ||
| 9/10 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 9/15 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 9/17 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 9/21 | Deadline to have spring syllabi to the administrative assistant | ||
| 9/24 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 9/29 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A |
October 2026
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 10/1 | Fall semester deadline for Research and Professional Development (RPD) applications (Provost’s Office webpage) | ||
| 10/2 | Deadline for student academic award nominations for Fall Honors Day (PeopleSoft) | ||
| 10/6 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 10/8 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 10/10–10/13 | Fall break | ||
| 10/15 | Deadline for chair’s letter for RPD applications (Provost’s Office webpage) | ||
| 10/15 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 10/16–10/18 | Board of Trustees meetings | ||
| 10/16–10/18 | Homecoming | ||
| 10/19 | Noon deadline for pre-tenure candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 10/22 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 10/22 | Changes to spring semester courses due to the Associate Provost for Academic Affairs and the Registrar, prior to First-Year student registration | ||
| 10/26 | Deadline for chairs to submit department course plans for next academic year, including FYS and SYS | ||
| 10/26 | Deadline for chairs to submit VAP and adjunct requests for the next academic year | ||
| 10/26 | Noon deadline for evaluation committee chair to approve pre-tenure candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 10/27 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 10/29 | First-Year student registration opens for spring semester | ||
| 10/30 | Fall Honors Day, 4:00 p.m., Christ Chapel | ||
| 10/30–11/1 | Family weekend | ||
| 10/30 | Deadline for academic field trip requests for the fall semester (Funding Request Form) | ||
| 10/30 | Last day to receive First-Year Seminar Course Budget Requests and Sophomore-Year Seminar Course Budget Requests | ||
| 10/31 | Deadline for nominations for Honorary Degree recipients (College webpage) |
November 2026
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 11/2 | Deadline for PLA requests for the spring semester | ||
| 11/2 | Noon deadline for senior lecturer promotion candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 11/3 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 11/5 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 11/6 | Last day to withdraw from classes with “W” grade | ||
| 11/9 | Noon deadline for evaluation committee chair to approve senior lecturer promotion candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 11/9 | Noon deadline for evaluation committee chair to send pre-tenure dossier materials to Provost’s Office (Provost’s Moodle page) | ||
| 11/10 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 11/12 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 11/13 | Deadline for pre-tenure annual reviews for pre-tenure faculty not undergoing FPC review | ||
| 11/13 | Deadline for periodic reviews (quadrennials, septennials) for tenured faculty scheduled for review (optional for 2026–27) | ||
| 11/13 | Deadline for periodic reviews (triennials) for lecturers scheduled for review (optional for 2026–27) | ||
| 11/16 | PLA approval notifications sent to department/program for the spring semester | ||
| 11/17 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 11/23 | Noon deadline for evaluation committee chair to send senior lecturer promotion dossier materials to Provost’s Office (Provost’s Moodle page) | ||
| 11/25–11/29 | Thanksgiving break |
December 2026
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 12/3 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 12/4 | Last day of fall semester classes | ||
| 12/6–12/12 | Final exams | ||
| By 12/7 | Provost’s Office approves departmental course plans for next academic year | ||
| By 12/7 | Provost’s Office approves VAP and adjunct requests for next academic year | ||
| 12/11 | Deadline for chair’s letter for pre-tenure annual reviews | ||
| 12/11 | Deadline for chair’s letter for periodic reviews (optional for 2026–27) | ||
| 12/14 | Fall semester grades due to the Registrar | ||
| 12/15 | Registrar’s Office generates Baseline Minimum Enrollment Report (BMER) for the upcoming spring semester | ||
| 12/15–12/22 | Chair and Provost’s Office manage under-enrolled courses through cancellations and adjustments to the upcoming fall course schedule | ||
| 12/23–1/3 | Winter break (College closed) |
January 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 1/11 | Noon deadline for promotion candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 1/12 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 1/18 | First day of spring semester classes | ||
| 1/18 | Noon deadline for evaluation committee chair to approve promotion candidate materials on FPC Moodle (Provost’s Moodle page) | ||
| 1/18 | Deadline for Brief Annual Reports for tenured faculty not scheduled for periodic reviews (optional for 2026–27) | ||
| 1/21 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 1/22 | Final department course schedules for next academic year due to the Registrar and Associate Provost for Academic Affairs | ||
| 1/26 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 1/28 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 1/29 | Last day for students to drop/add courses or change grading option | ||
| 1/29 | Deadline for summer course proposals (Provost’s Office webpage) |
February 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 2/1 | Deadline for proposals for tenure-track positions, if applicable | ||
| 2/1 | Registrar generates Final Minimum Enrollment Report (FMER) for current semester | ||
| 2/1 | Noon deadline for the evaluation committee chair to send promotion dossier materials to Provost’s Office (Provost’s Moodle page) | ||
| 2/4 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 2/9 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 2/12 | Registrar shares the master course schedule for the next academic year with department chairs | ||
| 2/12–2/13 | Board of Trustees meetings | ||
| 2/15 | Deadline to have spring syllabi to the administrative assistant | ||
| 2/15 | Call for 2026–2027 faculty award nominations | ||
| 2/18 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 2/23 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 2/25 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 2/26 | Registrar makes course schedule for next academic year available to students in Campus Experience (announcement of courses) | ||
| TBD | FPC Information Packet sent to tenure and pre-tenure candidates and evaluation committee chairs for AY 2027–28 (Provost’s Moodle page) | ||
| TBD | FPC Information Session with 2027–28 tenure and pre-tenure candidates (Provost’s Moodle page) | ||
| TBD | Notification sent to associate professors to apprise them of timetable for promotion review (Provost’s Moodle page) |
March 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 3/1 | Deadline for Research and Professional Development applications (Provost’s Office webpage) | ||
| 3/1 | Deadline for sabbatical applications | ||
| 3/2 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 3/4 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 3/6–3/14 | Spring break | ||
| 3/15 | Deadline for chair’s letter for RPD application | ||
| 3/15 | Deadline for chair’s letter for sabbatical applications | ||
| 3/15 | Deadline for faculty award nominations | ||
| 3/18 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 3/23 | Deadline for Event Planning and Coordinating Committee (EPACC) proposals (Provost’s Office webpage) | ||
| 3/23 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 3/25 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 3/30 | Deadline for academic field trip requests for the spring semester (Provost’s Office webpage) | ||
| TBD | Deadline for tenure candidates to request stoppage of the tenure clock (Provost’s Moodle page) | ||
| TBD | Deadline for tenure candidates to send the list of external evaluators to the Provost’s Office (Provost’s Moodle page) | ||
| TBD | Deadline for faculty to submit nominations to the Provost for promotion to the rank of full professor (Provost’s Moodle page) |
April 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 4/1 | Deadline for departments/programs to submit PLA requests for the fall semester | ||
| 4/1 | Rising Senior registration opens for next academic year | ||
| 4/1 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 4/2 | Last day to withdraw from classes with grade of “W” | ||
| 4/6 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 4/8 | Rising Junior registration opens for next academic year | ||
| 4/9 | Deadline for student academic award nominations for Spring Honors Day (PeopleSoft) | ||
| 4/10 | Get Acquainted Day | ||
| 4/13 | Faculty Council meeting, 4:00 p.m., Penn Hall 2A | ||
| 4/15 | PLA Approval notifications sent to department/program for the fall semester | ||
| 4/15 | Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 4/15 | Rising Sophomore registration opens for next academic year | ||
| 4/20 | Chairs Council meeting, 4:00 p.m., Science Center 200 | ||
| 4/29 | Closing Faculty meeting, 4:00 p.m., Mara Auditorium | ||
| 4/30 | Last day of classes | ||
| TBD | FPC Information Session with 2027–28 promotion candidates (Provost’s Moodle page) |
May 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 5/2–5/8 | Final exams | ||
| 5/10 | Spring semester grades due to the Registrar | ||
| 5/13–5/14 | Board of Trustees meetings | ||
| 5/14 | Spring Honors Day | ||
| 5/14 | Baccalaureate | ||
| 5/15 | Commencement | ||
| TBD | Deadline to receive list of external evaluators from candidates for promotion to full professor rank, due to the Provost’s Office (Provost’s Moodle page) |
June 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| 6/3–6/6 | Reunion weekend | ||
| 6/15 | Deadline for department/program Year-in-Review report (Kuali form) | ||
| 6/15 | Deadline for academic division centers, institutes, offices, special initiatives, and non-curricular departments Year-in-Review report (Kuali form) |
July 2027
| Informational | All faculty | Chairs only | Deadlines |
|---|---|---|---|
| By 7/31 | Salary letters mailed for continuing faculty | ||
| TBD | GLI Commencement |